Admin & settings
Roles
| Role | Can |
|---|---|
| Admin | Everything, including organization settings, users, and QR minting. |
| Manager | Runs the inventory: full item/product/stock/QR lifecycle, service planning, loans, reservations, economy. |
| Technician | The floor role: view, scan, register, move, log service, adjust stock, check gear out and in. |
| Viewer | Sees everything, touches nothing. |
Admins change roles inline on Admin → Users; the change applies from the member's next request, and the last active admin can never be demoted. Location-scoped grants exist for finer control — "stage crew can adjust stock under Main stage storage only".
Invites
There is no signup. Admin → Users sends invites: new people get a set-password email, existing leidang accounts get the workspace added behind their sign-in. Invitees arrive as viewer (or admin, if invited as owner) and are promoted from there.
Service & maintenance
The service log records repairs, inspections, modifications, and certifications per item — with cost, vendor, and attachments. Maintenance schedules automate the cadence: interval schedules ("annual electrical inspection") and meter schedules ("inspect every 750 lamp-hours") produce a due list, email reminders at lead time, and a Monday digest. Completing a due task is just logging the service entry — the schedule recomputes itself.
Economy
An informational layer, not bookkeeping: acquisition details (invoice and order refs, supplier, funding note, cost center) plus straight-line depreciation computed from purchase price, expected life, and residual value. The item's Economy tab and the org book-value report are visible only with the economy.view permission — and the fields are optional everywhere, dormant until a department enters data.
Org policies
- Public-scan policy — what an unauthenticated scan shows (see Scanning).
- Reservation conflicts — advisory or strict.
- Email language — en/no for notification and invite emails.
- Asset-tag prefix, timezone, currency.
- Categories, tags, custom fields, meters, contacts, cost centers, kit templates.