Items & products
Everything hangs off a product — the catalog definition ("Robe T1 Profile", "Gaffa 50 mm black") carrying manufacturer, model, category, and specs. A product tracks in one of two modes:
- Serialized — each physical unit is an item with its own asset tag, status, location, service history, and QR codes. A moving head.
- Quantity — counted stock per location with a movement ledger. Tape, bolts, gel.
"Add 30 items from this product" is first-class: thirty rows land with sequential asset tags, ready for label binding on the floor. One-off items ("the throne from Hamlet 2019") use quick-add — a product row is created behind the scenes without catalog ceremony.
Asset tags
Every item gets an org-local human-readable ID like GT-000482 — an org-configurable prefix plus a counter that never reuses numbers. Printed tags never shift.
Statuses
| Status | Meaning |
|---|---|
active | In service — the normal state. |
in_repair | Out with a service entry open; returns to active when the entry resolves it. |
missing | Unaccounted for — often set by a stocktake. |
quarantined | “Do not use” — failed inspection or suspected fault. Blocks loans and reservations, shows on the public scan page, and is reversible once cleared. |
retired | Taken out of service, history kept. |
disposed | Left the building permanently, history kept. |
Containers & kits
Any serialized item can be a container (a flightcase, a rack). Items inside move with it — moving or checking out a container cascades to its contents, with nesting up to five levels. Kit templates let you define a standard packing list and check a case against it.
Custom fields & meters
Categories carry custom field definitions (text, number, date, select, checkbox) that apply to the whole subtree — define lamp type once on Lighting and every child category inherits it. Usage meters (lamp-hours, cycles) are the counting sibling: append-only readings recorded from the item page, the scan tray, or CSV import.
Files & attachments
Attach documents where they belong. A product carries a Files section for anything true of the whole line — user manuals, datasheets, wiring diagrams, safety certificates — while an individual item keeps its own files for unit-specific paperwork such as a purchase receipt or a warranty card. Each upload is labelled with a kind — photo, manual, datasheet, receipt, or other — so the crew can find the right document at a glance.